EXHIBITORS LIST A-Z
|Registration & Service Area||Capital Hall||
|Main meeting rooms||Auditorium||Level 0|
|ICC Capital Suites|
|Poster session||in the congress exhibition|
|Catering & Sitting Area||in the congress exhibition + boulevard|
|Congress Exhibition||Halls S17-S21||Level 1|
|Halls S17-S21||10,000 square meters gross|
|Max height||Max 5,00 meters everywhere|
|Hanging Points||see relevant information in the technical floorplans|
|Max weight per sq.m||3000 kgs|
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetableprovides a guideline.
|Build up||Halls S17-S21|
|Monday, May 25, 2015||08.00-22.00|
|Tuesday, May 26, 2015||08.00-22.00|
|Wednesday, May 27, 2015||08.00-22.00|
|Thursday, May 28, 2015||08.00-13.00(*)|
|Stand decoration & cleaning|
|Thursday, May 28, 2015||13.00-18.00(**)|
|Thursday, May 28, 2015||19.00-21.00|
|Friday, May 29, 2015||09.30-17.30◊|
|Saturday, May 30, 2015||09.30-17.30◊|
|Sunday, May 31, 2015||09.30-14.30|
|Sunday, May 31, 2015||15.00-22.00|
|Monday, June 1, 2015||08.00-20.00|
|Times may be subject to change
* All booth construction should be completed by 13.00, Thursday May 28, 2015 by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
◊ special permission for poster presenters to access the dedicated track to the poster area from 07.00
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for
• € 530,00 +20% UK VAT per sq.m for bookings received by January 31, 2015
• € 640,00 +20% UK VAT per sq.m for booking received from February 1, 2015
Publishers, journals and non-profit organizations will be charged a reduced rates of
• € 265,00 +20% UK VAT per sq.m. for bookings received by January 31, 2015
• € 320,00 +20% UK VAT per sq.m. for bookings received from February 1, 2015
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Welcome Ceremony and Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the final programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App.
Please fill-in Form A and send it to the ERA-EDTA Industry Coordinator, firstname.lastname@example.org or fax +39-051309477, no later than February 28, 2015.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting September 19, 2014: with priority selection according to the 2014-2015 ERA-EDTA Ranking List;
2. From October 5 to October 30, 2014: with priority selection according to the 2014-2015 ERA-EDTA Ranking List;
3. Then from November 1, 2014 on a first-come-first-served basis.
These badges are reserved only for EXHIBITING COMPANIES and their branches only.
Please fill-in Form B and send it to the ERA-EDTA Industry Coordinator, email@example.com or fax +39-051309477, within May 6, 2015.
No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confirmed and only the name of the exhibiting company will appear on the exhibitors’ badges.
Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 27, 2015 (11.00- 19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk. Badges will not be mailed in advance. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/ staff members.
Make sure that the contact person of the company hand outs badges to colleagues/customers before they access the restricted areas. In case the colleague/customer are not able to reach the contact person and collect their badge, he/she will be asked to deposit € 60,00 (equivalent to the actual price for one exhibitor badge) and he/she will be given a temporary badge. The amount of € 60,00 will be returned once the colleague/ customers returns the temporary badge, showing the exhibitor badge received at the booth/from the contact person. These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.
Please use the order form to purchase extra exhibitors’ badges and submit it to the ERA-EDTA Industry Coordinator, zavalloni@eraedta. org or fax +39 051 309477, no later than May 6, 2015. The cost for each extra exhibitor badge is € 60,00 +20% UK VAT.
After May 6, 2015 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 27, 2015 (11.00-19.00) at the rate of € 75.00 +20% UK VAT each. No refunds will be given in case of cancellation.
Please fill-in Form B and send it to the ERA-EDTA Industry Coordinator, firstname.lastname@example.org or fax +39-051309477, no later than May 6, 2015. Free registrations will be given only to full exhibitors (i.e. paying € 530,00 + 20% UK VAT per sqm) according to the chart on the right. This benefit is not given to discounted/free exhibitors. In order to take advantage of the free registration/s, the full details of the person/s must be sent to the the ERA-EDTA Industry Coordinator, email@example.com or fax +39-051309477, by May 6, 2015, by using the appropriate form to submit the name/s. These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If the name/s is/are not sent by May 6, 2015 it will still be possible to register directly at the Exhibitors’-Visitors’ Desk located in the Registration Area starting from May 27, 2015 (11.00-19.00). If not used, these free full registrations cannot be reimbursed. A company business card is required upon registration.
> 201 sqm
These badges are for Visitors wishing to enter the exhibition only. The costs per each Visitors’ Badge are:
• € 100,00 +20% UK VAT if pre-ordered using the Application Form F sent by May 6, 2015
• € 120.00 +20% UK VAT if booked after May 7 and/or on site.
These badges do not allow entrance to session halls or any other scientific activities.
For any information please contact:
Congress & Industry Coordinator
ERA-EDTA Industry Relations
Via Guelfa, 9 - 40138 Bologna, Italy
Skype: PaoZav E-mail: firstname.lastname@example.org